• I am new executive member what are my roles and responsibilities?
• Every BVIS Executive member should be familiar with BVIS by laws which are approved by executive body Here is the  Link to BVIS Bylaws
• Please attended All executive meetings.
• At the time of event, please arrive few minutes early than the event starts.
• Just be responsive of assign tasks.
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• How do I update web page login as webmaster@bvis.org More detail Instruction will be linked here.
• I just made an expense for last event how do I submit my bill? how do I get it paid.?
• Before making an expense, get oked by executive body.
• Use this link to download the form and attached original receipts with it. Download Expense Form
• Send it to bvisexexe@yahoogroups.com or send it to Treasurer.
• We do allow electronic copy such as scanned file etc.
• Please submit expense immediately following the event. There is 90 days rule if any expense over 90 days need to process through executive body and atleast 3-5 members required signing the forms.
• Normally exepeses are paid in the next meeting but you can arrange with treasurar by sending seperate email.
• How often do we need to attend the meetings?
• Normally once every other months mostly prior to events.
• I would like to add the new program/performance or event  should just do that on the fly?
• No, every events program required prior approval from the executive body some times allowing one event one time and not allowing other time creates problem and discomfort for other members. It is very sensitive issue please discuss in the executive body prior to say yes or No.
• Can I go and signup for something behalf of BVIS, it is charitable event?
• No please discuss with executive body prior to making any commitment behalf of BVIS.
• We would like to celebrate New Year's event can I use BVIS party?
• No, Check with executive body. By all means No Alcohol should be severed in any event.
• Our President is out of town, I need to make quick Decision on some item. Whom should I go to?
• In any case president of the organization is not present responsibility should fall on vice president and should act as president.
• End of the year President should announce the open general meeting for all audiance for election for next year executive members. Financial Details/ New commmite members will be announce in that meeting. All  past year bill must setteled by then.
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General Guidelines for Renting Music System:

We normally do not rent big system we only rent small one for member $25 /non-member $50. (Guideline: Non-member must be referred and guaranteed by member, must return the system after the day, Check due at the time of pickup).

Special occasions such as New Year’s Eve where many members participate:

Bigger system can be rented at small usage fee of $150.00 + $100.00 deposit which will be returned upon retuning of system with good condition.

1. Check must be collected at the time of picking up equipment.
2. System must be returned in same condition with all wire properly folded.
3. Inventory must be checked prior to pickup and at the drop off time.
4. Any Damage will be reimbursed by Renter.

Physical Location of Pickup and Drop off:

Dharmesh Shah’s Resident (508-839-1844)

1 Seaver Farm Lane

South Grafton, MA 01560